In today’s remote and hybrid work environments, having a reliable conference phone can make all the difference in communication clarity. If you’re looking to improve your meetings in 2025, choosing the right SIP conference phone with PoE features can simplify setup and enhance audio quality. With so many options available, understanding which models deliver the best performance for your space is crucial—so, let’s explore the top choices that can transform your collaboration experience.
Yealink Bluetooth Speakerphone with Microphone
If you’re looking for a reliable, easy-to-use speakerphone for small meetings or remote work, the Yealink Bluetooth Speakerphone with Microphone is an excellent choice. It offers full-duplex audio, supporting multiple users simultaneously, and works seamlessly with platforms like Teams, Zoom, Skype, and WebEx. Connecting via USB, Bluetooth, or the included dongle, it requires no extra setup or drivers. Its noise reduction technology ensures clear conversations, even in noisy environments. With simple plug-and-play setup, intuitive controls, and up to 12 hours of battery life, this compact device makes remote communication effortless and professional. Its portability and quality make it ideal for home offices and travel.
Best For: small businesses, remote workers, and home office users seeking a portable, high-quality speakerphone for conference calls and virtual meetings.
Pros:
- Easy plug-and-play setup with no drivers needed, compatible with multiple platforms like Teams, Zoom, and Skype.
- Full-duplex audio with noise reduction ensures clear, natural conversations even in noisy environments.
- Long battery life of up to 12 hours supports extended meetings and on-the-go use.
Cons:
- May experience limitations with USB extension cables affecting connectivity.
- Compatibility issues reported with some platforms like Google Meet.
- Some users suggest that adding a kickstand could improve positioning and stability.
NewPie Conference Speaker and Microphone
The NewPie Conference Speaker and Microphone stands out for its 360° omnidirectional voice pickup, ensuring everyone in large conference rooms or during Zoom meetings is heard clearly within a 5-meter radius. Its high-power speaker with a unique sound cavity delivers HiFi-quality audio, making music and voice crystal clear. Real-time AI noise reduction and echo elimination enhance communication clarity, even in noisy environments. You can connect effortlessly via Bluetooth 5.1 or USB-C, enabling versatile device pairing. With a 12-hour battery life, lightweight design, and sleek look, it’s perfect for long meetings and portable enough for remote work or business trips.
Best For: professionals and teams seeking clear, high-quality audio for large conference rooms, remote meetings, and on-the-go business trips.
Pros:
- 360° omnidirectional voice pickup ensures everyone is heard clearly within 5 meters.
- Long-lasting 12-hour battery supports extended meetings without needing frequent recharges.
- Compact, lightweight design makes it highly portable for remote work and travel.
Cons:
- May require additional accessories for integration with certain conference systems.
- Sound quality could vary in extremely noisy environments despite AI noise reduction.
- Limited color options could affect aesthetic preferences in some professional settings.
Yealink CP960 Conference IP Phone with 5-Inch Touch Screen
For medium to large conference rooms seeking a user-friendly yet sophisticated communication device, the Yealink CP960 Conference IP Phone offers an impressive 5-inch color touch screen with sharp 720×1280 resolution. Operating on Android 5.1, it combines intuitive navigation with advanced features. Its Y-shape design houses a built-in 3-microphone array, supporting HD audio, full duplex, and a 20-foot, 360-degree pickup range. Wireless expansion microphones can improve coverage, and PoE support simplifies deployment. Despite its robust audio capabilities and sleek design, support issues and hardware concerns have impacted user satisfaction. Still, it remains a notable option for professional conference setups.
Best For: medium to large conference rooms requiring a user-friendly, high-quality IP conference phone with advanced audio features.
Pros:
- High-resolution 5-inch color touch screen with intuitive Android 5.1 interface
- Excellent 360-degree microphone coverage with built-in array and optional expansion mics
- Supports full duplex HD audio and wireless connectivity options like Wi-Fi and Bluetooth
Cons:
- Support from Yealink has been reported as poor, with issues like unresponsive service and delays in assistance
- Hardware reliability concerns, including reports of the device not booting and touchscreen failures
- Discontinued product, which may limit availability of repairs, updates, and support
Polycom SoundStation IP 7000 SIP Conference Phone
Designed specifically for small conference rooms and executive offices, the Polycom SoundStation IP 7000 SIP Conference Phone offers crystal-clear audio with Polycom HD Voice technology. You’ll appreciate its ability to pick up voices from up to seven feet, ensuring everyone’s heard clearly. The device supports SIP-based VoIP systems for secure, reliable calls and features full duplex operation for natural conversations. Compact and lightweight, it’s easy to set up with PoE support, and it comes in multiple colors and languages. Certified refurbished, it offers excellent performance at a great value, backed by a 90-day warranty, making it ideal for professional, high-quality conference calls.
Best For: small conference rooms and executive offices seeking high-quality, secure VoIP conference calling with easy setup and clear audio.
Pros:
- Crystal-clear Polycom HD Voice technology for lifelike sound quality
- Supports SIP-based VoIP systems for secure and reliable calls
- Compact, lightweight design with PoE support for easy installation
Cons:
- Limited to small rooms with up to six participants
- May require optional AC power kit for non-PoE setups
- Refurbished units may vary in appearance despite being tested and certified
Polycom Soundstation IP 6000 Conference Phone
Looking for a conference phone that delivers crystal-clear audio for small meeting rooms or executive offices? The Polycom SoundStation IP 6000 is a great choice. Designed for SIP-based calls, it offers HD voice quality with a wide frequency range from 220 Hz to 14 kHz, capturing deep lows and clear highs. Its user-friendly features include a backlit LED display and a classic 12-key keypad, making calls easy to manage. It supports PoE for reliable power and works seamlessly with various SIP platforms. Plus, with a one-year warranty, you get dependable performance for your small meetings or executive sessions.
Best For: small conference rooms, executive offices, and sessions requiring high-quality SIP-based voice communication.
Pros:
- HD voice with a wide frequency range (220 Hz to 14 kHz) for natural sound clarity
- User-friendly interface with backlit LED display and classic keypad
- Supports PoE for reliable, clutter-free power and compatibility with various SIP platforms
Cons:
- Power supply is not included, requiring an additional purchase if PoE is unavailable
- Designed primarily for audio, lacking integrated video or messaging features
- Limited to SIP-based calls, which may restrict compatibility with non-SIP communication systems
Polycom SoundStation IP 5000 PoE Only (Power Supply Not Included)
If you need a reliable conference phone for small rooms or executive offices, the Polycom SoundStation IP 5000 PoE Only stands out as a solid choice, especially in SIP-based VoIP setups. It delivers high-fidelity audio up to 7kHz, ensuring natural-sounding conversations with clear lows and highs. The device features a local GUI, call history, corporate directory access, and customizable call tones, making it user-friendly. Since it’s PoE-only, you’ll need a compatible injector or switch, but setup remains straightforward. Ideal for medium-sized rooms, it offers excellent sound quality and reliable performance, though firmware updates and hardware issues can present challenges.
Best For: small conference rooms and executive offices using SIP-based VoIP systems seeking high-quality, reliable audio communication.
Pros:
- Delivers high-fidelity audio up to 7kHz for natural-sounding conversations
- User-friendly features like local GUI, call history, and corporate directory access
- Easy setup with existing PoE infrastructure and straightforward network provisioning
Cons:
- Requires PoE injector or switch, adding to overall cost
- Firmware updates can be complicated and may cause setup issues
- Limited microphone pickup range, making it less suitable for larger rooms
Avaya 8410D Phone Black
The Avaya 8410D Phone Black stands out as an ideal choice for small to medium-sized offices seeking a reliable digital voice terminal with robust call management features. It offers 10 call appearance buttons, a 2-line, 24-character display, and four soft keys to activate 12 functions. The built-in speakerphone supports two-way communication, while conference, transfer, drop, and hold features enhance call handling. Despite its age, it remains in production, ensuring support and availability. Note that it’s designed for PBX systems and may require specific settings. Some users report compatibility issues with Verizon FOIS lines, so check your system before purchasing.
Best For: small to medium-sized offices needing a reliable digital phone with advanced call management features compatible with PBX systems.
Pros:
- Robust call handling with 10 call appearance buttons and multiple features
- Clear 2-line, 24-character display and programmable soft keys for easy use
- Built-in speakerphone and essential functions like transfer, conference, and hold
Cons:
- Compatibility issues reported with Verizon FOIS lines, requiring manual configuration
- May not work with standard phone lines without specific settings or system support
- Age of the model might limit availability of newer features or updates
Yealink SIP-T34W WiFi IP Phone with Power Adapter
Ideal for small to medium office environments, the Yealink SIP-T34W WiFi IP Phone combines high performance with wireless convenience. You can support up to four SIP accounts and hold local 5-way conferences easily. The 2.4-inch color display offers clear visuals, while dual-band Wi-Fi ensures seamless connectivity. With dual Gigabit Ethernet ports supporting PoE, you can install it flexibly. The USB 2.0 port lets you connect wired or Bluetooth headsets. Its adjustable multi-angle stand enhances comfort, making it suitable for various workspace setups. Despite some setup challenges, users praise its ease of use, sound quality, and wireless capabilities.
Best For: small to medium office environments seeking a reliable, wireless IP phone with multiple SIP accounts and conference capabilities.
Pros:
- Supports up to 4 SIP accounts and local 5-way conferencing for versatile communication.
- Dual-band Wi-Fi (2.4G/5G) ensures seamless wireless connectivity.
- Adjustable multi-angle stand enhances user comfort and flexibility.
Cons:
- Setup process can be tedious, especially entering Wi-Fi passwords via keypad.
- Some users report missing power adapters despite product images indicating inclusion.
- Limited support from non-authorized resellers and lack of detailed English instructions.
Yealink T54W IP Phone with 16 VoIP Accounts
With support for up to 16 VoIP accounts, the Yealink T54W IP Phone is a powerful choice for busy professionals and organizations that need multiple lines and seamless communication. Its 4.3-inch color display offers clear visuals, adjustable for customized viewing. Connectivity options include dual-band Wi-Fi, Bluetooth 4.2, a USB 2.0 port, and dual Gigabit Ethernet ports, ensuring robust and flexible network access. It supports PoE for easy power supply, though the power adapter isn’t included. Designed for efficient IP telephony, this phone combines advanced features with user-friendly operation, making it ideal for busy work environments that require reliable, high-quality communication.
Best For: busy professionals and organizations needing multiple lines and reliable IP telephony with advanced connectivity features.
Pros:
- Supports up to 16 VoIP accounts for extensive call management
- Robust connectivity options including dual-band Wi-Fi, Bluetooth 4.2, and dual Gigabit Ethernet ports
- User-friendly 4.3-inch color display with adjustable viewing
Cons:
- Power adapter not included, requiring an additional purchase
- No built-in speakerphone or touch screen for enhanced usability
- May be more feature-rich than necessary for small or basic office setups
Snom C520 SIP VoIP Conference Phone – WiMi
If you’re seeking a conference phone that combines flexibility with high-quality audio, the Snom C520 SIP VoIP Conference Phone by WiMi stands out. It supports three SIP identities and offers a full-duplex speaker for natural conversations. The device features wideband audio, mute functions, and Bluetooth connectivity for two devices, like smartphones or headsets. With two detachable DECT microphones boasting a 50-meter range and 12-hour battery life, you get long-lasting, flexible performance. Expandable for large rooms with up to three additional wireless speakers, it’s designed for seamless, scalable communication. Compact and easy to set up, it’s ideal for enhancing your conference calls.
Best For: small to medium-sized conference rooms seeking flexible, high-quality audio communication with scalable options.
Pros:
- Supports three SIP identities and full-duplex audio for natural conversations
- Detachable DECT microphones with up to 50 meters range and 12-hour battery life
- Expandable with up to three additional wireless speakers for larger spaces
Cons:
- Limited to two Bluetooth device connections simultaneously
- Relatively heavy at approximately 4.84 pounds, which may affect portability
- Requires two AA batteries, which may need frequent replacement depending on usage
Factors to Consider When Choosing a SIP Conference Phone With PoE
When selecting a SIP conference phone with PoE, you need to ensure it works seamlessly with your VoIP system. Consider how clear the audio is, how well the microphones cover the room, and the device’s connectivity options. Don’t forget to check the PoE setup and power requirements to avoid any compatibility issues.
Compatibility With Voip Systems
Choosing a SIP conference phone that works seamlessly with your VoIP system requires careful attention to compatibility. First, ensure the device supports the same SIP protocol version your system uses to avoid communication issues. Verify whether it’s compatible with your specific VoIP platform or PBX system to prevent integration headaches. Check the manufacturer’s firmware updates and compatibility lists to confirm support for your VoIP provider. Additionally, confirm the device supports essential security features and encryption standards required by your network. Lastly, ensure the conference phone adheres to PoE standards like IEEE 802.3af, so it receives reliable power and network connectivity through a single Ethernet cable. Proper compatibility ensures smooth operation and reliable meetings without unexpected disruptions.
Audio Quality and Clarity
Audio quality and clarity are crucial factors when selecting a SIP conference phone with PoE, as they directly impact the effectiveness of your meetings. You should look for devices that support full-duplex communication, allowing everyone to speak and listen simultaneously without interruptions. HD voice technology is essential, transmitting audio frequencies from 220 Hz to 14 kHz for natural, lifelike sound. Effective noise cancellation and echo elimination are vital to minimize background noise and ensure clear conversations. Consider the microphone pickup range; a wider range, such as 7 to 20 feet, helps capture voices from all participants in the room. Supporting wideband audio transmission guarantees accurate reproduction of speech and music, enhancing overall communication quality and making your meetings more productive.
Power Over Ethernet Setup
Power over Ethernet (PoE) streamlines the setup of SIP conference phones by providing both power and network connectivity through a single cable, reducing clutter and simplifying installation. To ensure reliable operation, your chosen device must be compatible with a PoE switch or injector that supports standards like IEEE 802.3af or IEEE 802.3at. These standards ensure safe and consistent power delivery, essential for uninterrupted meetings. Pay attention to the device’s power budget, especially if it includes advanced features such as multiple microphones or powerful speakers, which demand higher wattage. Proper network planning is crucial; verify that your network infrastructure can supply adequate power and bandwidth to prevent performance issues. Selecting the right PoE setup guarantees a seamless, stable conference experience.
Microphone Coverage Range
The microphone coverage range is a critical factor when selecting a SIP conference phone with PoE, as it determines how effectively the device captures voices across the room. A wider range ensures all participants are heard clearly, minimizing the need for additional microphones. Typical pickup distances vary from 7 to 20 feet, depending on the device’s specifications. Omnidirectional microphones offer 360-degree coverage, making them ideal for circular or irregularly shaped rooms. If your space requires, you can extend coverage with multiple or expansion microphones, but ensure compatibility and synchronization. Ultimately, a sufficient microphone range enhances call clarity, especially in larger or acoustically challenging conference areas, making it easier to facilitate productive meetings.
Device Connectivity Options
When choosing a SIP conference phone with PoE, it’s essential to evaluate its connectivity options to ensure seamless integration with your existing network and devices. Look for models that support Ethernet with PoE for simple setup, reducing clutter by combining power and data through one cable. Dual Ethernet ports are beneficial for network redundancy and daisy-chaining multiple devices. Wireless options like Wi-Fi and Bluetooth offer flexible placement and easy connection to mobile devices, headsets, and peripherals. Check if the device supports external accessories such as USB headsets or expansion microphones, which can enhance audio quality and functionality. Considering these connectivity options helps you select a conference phone that fits your network environment and communication needs, ensuring reliable, hassle-free meetings.
Conclusion
Choosing the right SIP conference phone with PoE can greatly improve your meeting clarity and productivity. Consider your room size, microphone coverage, and connectivity options like Wi-Fi or Bluetooth. With options like Yealink, Polycom, and NewPie, you’ll find a device that fits your needs and simplifies setup. Investing in a quality conference phone ensures clearer communication, seamless collaboration, and a more efficient meeting experience for your team.
